COLORADO OPEN RECORDS ACT (CORA)  INSTRUCTIONS FOR PUBLIC REVIEW 

File requests can be submitted in writing by letter, fax, email, or requested by telephone to: Olathe Fire Protection District C/O Christine Gray, District Administrator; 406 S. 5th St./PO Box 547, Olathe CO 81425; 970-323-6234 x101, 970-323-8714 (fax); cgray@olathefire.org

All requests should include the following information, if applicable (or use form below): Date of Request, company name (if applicable), requestor's name, requestor's address, requestor's telephone number, email address, and whether requestor will (a) review records at the OFPD offices, (b) pick up copies of records from the OFPD offices, or (c) request digital form be emailed.

 An appointment should be made to review files.

Medical records or any type of HIPAA (Health Insurance and Portability Act of 1996) or PHI (Protected Health Information) records requests, need to be requested directly to OFPD offices.

Upon receipt of the request, OFPD has three (3) business days to gather the requested information.

If extenuating circumstances exist, then OFPD has up to seven (7) business days to gather the requested information, or a reasonable time period as defined in the Colorado Open Records Act.

After all information is collected, the requestor shall be notified, and a time shall be set for requestor to either pick up records or review records at the OFPD office.

 At the time of the pick-up or review of records, all requestors will be required to provide photo identification, such as a Driver's License or state photo identification.

With an internal review of records, the requestor may take notes, bring recording devices and/or portable computers.  Outside photocopiers are not allowed.  Files will be reviewed on the premises.

For  the  reproduction  of  materials,  please  see  the  fee  schedule below.

Any  copying jobs over 50 pages go to an outside copy service and will be available for pick- up or mailing  within three (3) business days, with reproduction costs set by the outside copying service. 

payment in the form of cash or check must be made at the time the copies are received in person or priot to mailing.  A fifty percent (50%) deposit is required prior to embarking on any work on all requests requiring more than one (1) hour of research and/or preparation of documents.  We do not accept credit cards.

Pursuant  C.R.S.  §  18-8-114:  (1)  A  person  commits  a  class  1  misdemeanor  if:  (a)  The person knowingly makes a false entry or falsely alters any public record; or (b) Knowing the person lacks the authority to do so, the person knowingly destroys, mutilates, conceals, removes, or impairs the availability of any public record; or (c) Knowing the person lacks the authority to retain the record, the person refuses to deliver up a public record in the person’s possession upon proper request of any person lawfully entitled to receive such record; or (d) Knowing the person has not been authorized by the custodian of the public record to do so, the person knowingly alters any public record.  (2) As used in this section, the term “public record” includes all official books, papers, or record created, received, or used by or in any governmental office or agency.

 COLORADO OPEN RECORDS ACT (CORA)  FEE SCHEDULE 

            (Add an additional $5.00 for maps on CD-Rom in digital format)   

All fees for CORA Requests shall be collected at: Olathe Fire Protection District 406 S. 5th St./PO Box 547, Olathe, CO 81425. 

A fifty percent (50%) deposit is required prior to embarking on any work on all requests requiring more than one (1) hour of research and/or preparation of documents.

In addition, this deposit shall include estimated legal fees, fees of outside consultants retained on behalf of the jurisdiction, overhead, and equipment.

This shall also include a charge for supervision and staff time at the set fee of $25.00 per hour. 

No copies requested are released until full payment has been received. 

Environmental Site Assessments

For information related to or in regard to environmental permits, registrations, or notifications of hazardous materials and inspections at properties located within our District, please contact the Montrose County Sheriff's Department and/or the closest hazardous materials facilitator in Grand Junction, or the Montrose County Development/Zoning/Building Department.  OFPD is not a HazMat responder.

Colorado Open Records Act (CORA) Request for Information Form

This form is to be used only for open records requests

do not complete this form for any medical, HIPAA, or PHI requests

direct medical records requests directly to OFPD offices

Be as specific as possible in completing this form to ensure your request can be completed.